Switching payroll is a guided, done-with-you transition — not a self-service wizard. We carry the heavy parts, and nothing goes live until a parallel pay run shows both systems agree on every number.
Here's the road, walked in order — and the tag on each step says whose shoulders it sits on. You'll notice we hold the heavy end.
SignatureDay 0 — the plan is agreed, the journey starts.
It starts with a call, not a form. We walk through your current setup together — the system you're on today, how many people you pay, your campuses and pay schedules, and how much history you want to bring along. You leave with a plan shaped to your ministry.
Exports and access from your current system: employees, pay history, year-to-date totals, tax details. This is the step that usually sets the pace — it depends on how quickly data can come out of the system you're leaving. Once it's in hand, our side moves fast.
We rebuild your payroll properly: pay profiles — salary, housing allowance, stipends — federal, state, and local tax setup, and mapping to your general ledger. Then we reconcile year-to-date totals against your current system until the difference is zero.
Before anything goes live, we run a full pay period in both systems and compare the results — every employee, every amount. A mismatch is a finding, not a crisis: we track it down and run again until both systems agree to the penny.
Your first real pay run, side by side with us. Your team learns the system on your own data — not a demo org — and then it's yours to run. We stay close through the firsts: first quarter-end, first W-2 season.
First live pay runMost ministries land here 30–60 days after signature.
Hardly anyone switches on January 1, and nobody needs to. Your year-to-date totals come across and get reconciled, so the tax year stays whole — no gap, no double-counting.
And year-end is covered. We pull your history across and produce your forms — W-2s, 1099s, the whole filing packet — from both systems' data. Your staff and contractors see one clean form for the whole year, not two halves to staple together.
Every ministry's plan is different — the system you're leaving, the history you want to keep, the pace your calendar allows. So it starts with a conversation, not a form. Tell us where you are today, and we'll map the road from there.
